Job Description
The HR & Admin Specialist is responsible for managing the full employee lifecycle — from recruitment and onboarding to employee records management, compliance, engagement, and separation.
This role ensures the integrity of digitized employee records, supports statutory compliance including DOLE reporting, and collaborates closely with Payroll and Accounting to maintain accurate employee data and government-mandated processes.
The position also provides administrative and operational support aligned with evolving business needs.
Employee Records & 201 Management
- Maintain and update 201 files with proper version control.
- Ensure contracts, amendments, disciplinary records, and separation documents are complete and audit-ready.
- Monitor employee status changes (regularization, promotion, transfer, resignation).
Compliance & DOLE Reporting
- Prepare and submit required compliance reports, including the DOLE Establishment Report.
- Maintain a compliance calendar and ensure adherence to Philippine labor laws.
- Coordinate with DOLE, SSS, PhilHealth, Pag-IBIG, and BIR.
- Support documentation during inspections or audits.
Payroll & Statutory Support
- Validate attendance, leave balances, and employee data prior to payroll cut-off.
- Provide accurate reports to Payroll/Accounting.
- Support statutory processes (SSS, PhilHealth, Pag-IBIG/HDMF, BIR).
- Assist employees with government-related concerns and claims.
Recruitment & Employee Lifecycle
- Manage recruitment activities including posting, screening, interview coordination, and onboarding.
- Prepare employment contracts and job offers.
- Oversee probation monitoring, regularization, disciplinary documentation, and exit processes.
- Conduct exit interviews and maintain accurate separation records.
Administrative & Operational Support
- Track attendance, leave utilization, and employee inquiries.
- Support company events, engagement initiatives, and training coordination.
- Assist in HR-related procurement and vendor coordination.
- Perform other HR and administrative duties as assigned.
What We’re Looking For
- Bachelor’s degree in Human Resources, Business Administration, or related field.
- 2–5 years of HR and administrative experience.
- Experience in:
- 201 file management
- DOLE Establishment Report preparation
- Government-mandated benefits (SSS, PhilHealth, Pag-IBIG, BIR)
- Recruitment and employee lifecycle management
- Familiarity with Philippine labor laws.
- Proficient in HRIS, payroll systems, and MS Office/Google Workspace.
- Strong organizational skills, attention to detail, and confidentiality.
- Work onsite office location in Ortigas, Pasig City
About Us:
Suitestudio Operations, Inc. is a dynamic and innovative Philippine-based office company that takes immense pride in being the trusted partner of Kitchen Warehouse Australia. Committed to delivering exceptional support services across all aspects of their business – including design, development, marketing, customer service, inventory entry, purchasing, and financial processes.
🏅Why work with us?
Suitestudio is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
✉️ How to Apply:
Interested candidates are encouraged to apply with their CV and a brief cover letter, detailing their experience and why they’re the best fit for the role.
